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Teams is still new to many people, so there are a lot of tips, tricks, and questions that pop up. Keep one channel for asking meta-level questions. Not every Team needs a watercooler space, though. Call it “Watercooler” or something similar. This helps keep work separated from the lighthearted stuff. Keep one channel for fun stuff, memes, and gifs. Keep your channel listing simple to start and allow it to evolve organically. You probably don’t need as many channels as you might think. Renaming Channels comes with annoying consequences. Then again, any work-related IT tool has no privacy anyway, but many people seem to not know this.ĭon’t rename a channel unless you inform your Team ahead of time. Justifies as separate guide, really! Do not assume you have privacy.Ĭhats, Teams, and meetings can be audited by your IT team. Consider what settings (private or public) and tabs you would like to add for Team members. Add a unique photo or graphic for the Team Stay up to date on adding and removing members from the Team. If you are an owner of a Team, you have rules as well. Track Team tasks with Planner.Īdd the built-in Planner tab and keep project deliverables, tasks, meeting action items, and reminders in theįront of everyone’s mind, right in your channel conversations. Thirtyĭraft copies of a file flying around your inbox is so last century. PowerPoint files simultaneously with others-so take advantage of it. One of the advantages of Microsoft 365 is the ability to co-edit documents-that is, edit Word, Excel, and Send links to documents rather than attachments. Say “Thanks for your message,” rather than, “Thanks for your email.” Your Outlook out-of-office response displays in Teams as well (not to mention you can set your out-of-office Make your out-of-office response Teams-friendly. You’re a guest in another organization’s Teams system, use Google Chrome or Microsoft Edge profiles to
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PRO TIP: If you need to jump between Microsoft 365 accounts or For bigger, open-ended discussions, you may want to use Yammer instead, which likely is included with Send join codes they let the recipient decide if it’s appropriate for them to take If your Team isn’t working on dedicated deliverables and it’s more informational, provide invitees with the Keep Teams as your internal collaboration tool use email for more formal, externalĬontrary to your initial reaction, it’s easy to juggle the two.
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Students, teachers, and anyone else with a work or school account. Things clean, organized, and productive (yet still fun and enjoyable). This definitive guide covers some everyday tips, tricks, and etiquette for using Microsoft Teams.įollowing these guidelines should ensure you and your colleagues have a better Teams experience by keeping Resources to help you make the most of Teams. But it’s safe to say the community of Teams gurus out there have created a number of excellent
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As with any newer tool, the best practices on how to use it are stillĭeveloping.
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Or screens to access all your team’s content.įor many people, Teams is a breath of fresh air compared to working with others via separate tools likeĮmail, file shares, and phones.
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Plus in-app plug-ins that bring other tools like GSuite, MailChimp, Salesforce, and more in one place.Īccess to all of this-and more-is available directly in the Teams app. Teams combines the features of Skype (chat and video conferencing), SharePoint and OneDrive (file sharingĪnd collaboration), OneNote (note-taking), Planner (everyday project management), Stream (video sharing), Provides single-point access to conversations, files, notes, tasks, and more. Microsoft Teams is a chat- and video conferencing-based workspace app that’s meant to facilitate ongoingĬollaboration and communication occurring among any team, project, organization, or group of people.